What Is Resource Guru?

The fast, simple way to schedule people & other resources online! Get team visibility on one clever calendar. Drag & drop bookings in seconds. Manage vacation & other types of time off. An availability bar helps with capacity planning. Clash management helps you stay in control. Dashboards, email notifications & calendar sync mean everyone's up to speed. Powerful reports let you monitor utilization rates. No software to install. From only $2.50 per person/month. Sign up for a 30-day free trial.

Who Uses Resource Guru?

Resource Managers, Project Managers, Producers and anyone else who needs to schedule resources for projects.

Where can Resource Guru be deployed?

Cloud, SaaS, Web-based

About the vendor

  • by Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others

Languages

English

Resource Guru pricing

Starting Price:

$3.00/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at $3.00/month.

Pricing plans get a free trial

About the vendor

  • by Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others

Languages

English

Resource Guru videos and images

Resource Guru video
Resource Guru Software - Main Schedule - thumbnail
Resource Guru Software - Add Bookings and Time Off - thumbnail
Resource Guru Software - Powerful filters - thumbnail
Resource Guru Software - Overtime Tracking - thumbnail
Resource Guru Software - Insightful Reports - thumbnail

Resource Guru Features

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
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Resource Guru Reviews

Read all 375 reviews

Average score

Overall
4.6
Ease of Use
4.7
Customer Service
4.7
Features
4.3
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Myroslav P.
Myroslav P.
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001-10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5 2 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Float and Hub Planner

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Stephanie M.
Branch Manager in US
Construction, 11-50 Employees
Used the Software for: 1+ year
Reviewer Source

Game Changer

5 2 weeks ago New

Pros:

The ability to schedule out months at a time. Small projects do not get lost in the shuffle of construction projects that go on months at a time where we are constantly pulling on and off of. It is so easy to use and customize. Field staff caught on intuitively and almost immediately.

Cons:

I cant think of anything I don't love about RG. I do not use many of the advanced features because we have project management software that gives us reporting.

Alternatives Considered: Calendly and Microsoft Excel

Reasons for Switching to Resource Guru: It seems easiest and most intuitively laid out.

Verified Reviewer
Business analyst in UK
Verified LinkedIn User
Retail, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1 3 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Patrick B.
Field Service Manager in US
Utilities, 501-1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Solved the Scheduling Problem

5 3 months ago

Comments: It has been an excellent experience. I brought resource guru to my current company after experiencing it as a project manager at another consulting firm.

Pros:

The ability to filter, sort, and visualize resource assignments across 50+ individuals with a variety of technical abilities has helped remove a lot of the pain in managing geographical diverse field crews

Cons:

I would like the ability to see 4-6 months on the screen at once. Instead of individual blocks for each day, I would like to see each block represent one week (a zoom out option). Some projects are 1-5 days, while a lot of assignments are 3+ months.

Resource Guru Response

2 months ago

Hi Patrick Thanks for leaving your feedback! I'm pleased to say you can achieve viewing the Schedule in a weekly or monthly way is firmly on our roadmap. In the meantime I would advise you to try using the Browser zoom together with the zoomed in view in the Schedule: https://help.resourceguruapp.com/en/articles/2942101-zooming-in-and-out Depending on your browser, you will find the zoom in different locations but usually it's under the menu item "View" or you use the shortcut "Cmd" (Mac) / "Ctrl" (PC) and "+/-/0". I hope this helps but if there's anything else I can do to help please just let me know. Thanks, Michelle

Jaspal N.
Learning Specialist in UK
Insurance Software, 1,001-5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Excellent for viewing schedules

4 last month New

Comments: i can see the dept's schedules and plan booking

Pros:

Easy to use and add important notes to as well

Cons:

We have 16 trainers so would be good to view the schedules one one page without having to scroll up and down

Resource Guru Response

last month

Hi Jaspal Thanks for sharing your review of Resource Guru! The number of resources you see on the page at once will depend partly on your screen resolution, and partly on how many bookings you have for each resource on individual days. The more bookings, the more space a resource will take up on your screen. You can help to show more resources by hiding your availability bars; here's a walkthrough you might find handy: https://help.resourceguruapp.com/en/articles/2942098-using-the-availability-bar It may also be worth noting that you can filter your resources, so you're only looking at relevant people. Here's a walkthrough showing you how: https://help.resourceguruapp.com/en/articles/2942088-filtering-resources I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Kat