What Is Kantata?

The Kantata Cloud for Professional Services™ is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. A resource-first architecture, enables services businesses to field the best team, every time and see up-to-the-minute progress against timelines and budgets so projects run smoothly, predictably, and profitably.

Who Uses Kantata?

Kantata is ideal for professional services organizations with 50-5000+ employees. Focused in marketing, advertising, creative agencies, software, IT services, and management consulting industries.

Where can Kantata be deployed?

Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop)

About the vendor

  • Kantata
  • Founded in 2022
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Canada, India, Ireland, New Zealand and 3 others

Languages

English

About the vendor

  • Kantata
  • Founded in 2022
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Canada, India, Ireland, New Zealand and 3 others

Languages

English

Kantata videos and images

Kantata Software - Resource Management
Kantata Software - Project Management
Kantata Software - Analytics and Reporting
Kantata Software - Time Tracking
View 5 more
Kantata video
Kantata Software - Resource Management
Kantata Software - Project Management
Kantata Software - Analytics and Reporting
Kantata Software - Time Tracking

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Features of Kantata

  • Access Controls/Permissions
  • Accounting Integration
  • Activity Tracking
  • Approval Process Control
  • Bar Chart
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Budget Management
  • Budgeting/Forecasting
  • Business Process Automation
  • Calendar Management
  • Capacity Management
  • Change Management Software
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Communication Management
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Dashboard Software
  • Dependency Tracking
  • Document Management Software
  • Drag & Drop
  • Event Triggered Actions
  • Expense Tracking
  • File Management
  • File Sharing Software
  • Forecasting
  • Gantt/Timeline View
  • Graphical Workflow Editor
  • Idea Management Software
  • Kanban Board
  • Milestone Tracking
  • Mobile Access
  • Multi-Campaign
  • Online Time Tracking Software
  • Overtime Calculation
  • Percent-Complete Tracking
  • Portfolio Management
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Tracking Software
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management Software
  • Resource Request
  • Resource Scheduling
  • Risk Management Software
  • Skills Tracking
  • Status Tracking
  • Tagging
  • Task Management Software
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Templates
  • Time & Expense Tracking
  • Time Tracking Software
  • Timesheet Management
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Visualization
  • Workflow Configuration
  • Workflow Management Software

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A completely reimagined UI, enhanced search and filters, easywork allocation, new portfolio dashboard, and more to transform your work. Learn more about Zoho Projects
Multi-user, collaborative environment for running an efficient project office.
Ravetree is an award-winning work management solution for project-driven organizations.
Accelo transforms the way professional service businesses manage client work to improve their performance and profitability.
ProWorkflow is an industry leading and much loved project, task and workflow management software. Learn more about ProWorkflow
Scoro is an end-to-end work management solution that enables you to control your entire workflow in one place. Learn more about Scoro
The next generation of PSA tool. Complete professional services automation package for software and services businesses.

Reviews of Kantata

Average score

Overall
4.2
Ease of Use
3.9
Customer Service
4.2
Features
4.0
Value for Money
4.0

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Mike
Mike
Project Manager in UK
Verified LinkedIn User
Marketing & Advertising, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Awesome platform that's only getting better

5.0 3 years ago

Comments: Overall, using Mavenlink has been great - it has made a very positive impact on day-to-day functions as a business. I would recommend it highly to agencies for its flexibility and extensive functionality to manage resources and projects.

Pros:

The reporting functionality Mavenlink offers is extensive and has enabled us to get much better visibility to our project, program, portfolio and resourcing data. Which in turn has allowed us to set/adjust our KPI/KRIs and better inform business decisions with the data we have available. In using Mavenlink how it's meant to be used, not only have we improved our business practices but our PMO has gained valuable insight into important aspects of the business that were previously siloed. The fact that Mavenlink actually continues to improve its platform based on user feedback is a massive plus, as new functionality becomes available to better utilize the platform.

Cons:

There are some small (very small in most cases) problems we have with some functionality i.e. the naming/categorization of metrics in the reporting suite could be clearer, when approving/rejecting timesheets, adding a comment to a specific entry would be preferable, rather than the comment being published to all entries.

Denise
Denise
Marketing Specialist in US
Verified LinkedIn User
Marketing & Advertising, 201-500 Employees
Used the Software for: 2+ years
Reviewer Source

It's a fantastic time and task management system

4.0 2 months ago

Comments: Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed.

Pros:

My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users.

Cons:

I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another.

Brendan
Associate in Canada
Management Consulting, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source

Good system but some frustrating issues

3.0 2 years ago

Comments: Useful overall, but the more time I spend with it the more I realize it is missing some key functionality that would save a lot of time. It's much more difficult to update a project in Mavenlink than past systems I've used, and I think there are some beneficial tweaks that could be made

Pros:

From an ease of use standpoint, time entry and project creation is fairly straightforward. It's also nice to have access to so many reporting features, although I imagine that's even more valued by the leadership team rather than staff.

Cons:

Three major issues stand out to me and my colleagues: 1- the software is very slow at times, and the more time I spend making edits to a project the longer it takes. In some cases, the lag is so bad that a task that should take 10 minutes ends up taking 30 since I wait so long for the system respond. The more tasks and individuals assigned to a project, the worse it is. Customer service suggested I delete my cache, but this was a temporary and fairly ineffective solution 2- It'd be great to have a simple place where I can see exactly how many hours a team member has on a project. Right now, we can only see time assigned to individual tasks, and then need to calculate the total manually 3- When tasks get extended or shortened, it'd be great to have a way to have Mavenlink automatically distribute time accordingly. For example, if I have 1 hour assigned for a 1-week long task, it'd be nice if I could automatically change this to 30min/week if that task were extended to being 2 weeks long. I know time can move automatically if the gantt is updated, but that only works if the task stays the same duration and hasn't started yet. Other systems offer this feature

Rachel
Director of Operations in US
Marketing & Advertising, 11-50 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Realtime Time Tracking and Burn Rate View

5.0 7 months ago

Comments: The biggest problems that Mavenlink has solved for us would be the ability to see if our projects are profitable or not as well as saving us valuable time with some automation features like repeating tasks, having templates, etc.

Pros:

Mavenlink has really helped us to see whether or not our projects are profitable. It's also saved us valuable time with the integration that was implemented from the start to repeat monthly tasks for all of the monthly recurring marketing projects we have.

Cons:

There are some very minor things that I am hoping will be addressed in a future feature improvement, but not enough for me to stop using Mavenlink. For example, you can mark a task complete without checking off the checklist items for the task, you don't get notifications within the platform (only via email) when you've been tagged/added to a project/assigned to a task, there are limited task status options to choose from, and there's no way to follow-up or be notified when a task due date is approaching/someone hasn't responded to a comment/tag, etc.

Heather
VP Professional Services in US
Information Technology & Services, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: SoftwareAdvice

Alternatives Considered:

Great company and product - still room to grow but on the right track!

5.0 9 months ago

Comments: The product has brought our processes to the next level and the overall experience has been positive.

Pros:

Resource planning was made 1000% better by using the Mavenlink product. It is an intuitive modern UI that is feature rich across the board.

Cons:

There are some gaps in the product and areas where I wish it had been more configurable. For instance, invoicing could use more flexibility in terms of how you build out an invoice (and how you display things on the invoice). Also, time tracking is easy but notes aren't required nor is there a config to make them required which has been a big pain for us.