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Task Management Software

Task Management software allows groups of users to work together more cohesively to quickly and thoroughly complete projects.

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Asana for Task Management. Track all your work in one place so you never lose sight of what’s most important for your business. Learn more about Asana
Asana is a task management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
The issue tracker designed for agile teams. An agile project management tool that can be customized to your business processes. Learn more about YouTrack
Developed by JetBrains. YouTrack is a tool to manage your projects, configure agile boards, use reports and Gantt charts, dashboards and time tracking. Track tasks and issues, support customers requests, plan sprints and releases, create workflows, and never force your process to fit the limits of a tool again! YouTrack speaks your language, supports markdown and emoji-reactions. YouTrack is flexible enough to follow your exact process! Cloud or Standalone. Free for 10 users. Learn more about YouTrack

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Jira is a fully-featured task management tool for teams planning and building great products. Learn more about Jira
Jira is the task management tool for teams planning and building great products. Thousands of teams choose Jira to capture and organize issues, assign work, and follow team activity. At your desk or on the go with the new mobile interface, Jira helps your team get the job done. Learn more about Jira

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. Learn more about Zoho Projects
Zoho Projects is a comprehensive task management tool that offers a wide range of features to help teams stay organized and productive. With Zoho Projects, you can easily create and assign tasks, set deadlines, and track progress. The tool's intuitive interface makes it easy for team members to collaborate and stay informed. With features such as task dependencies, baselines, reminders, and prioritization, Zoho Projects ensures that teams stay on track and complete tasks on time, every time. Learn more about Zoho Projects

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
HR pros use Bob's Task Lists to stay organized & save time creating chains of events that trigger one another, and leave no task undone Learn more about Bob
Automate your HR processes using task lists in Bob. Task Lists is an automation feature in Bob that allows you to build chains of events, one triggering another, so you can set it, forget it, and still keep everyone happy. By setting up customizable Task Lists, you can keep your HR processes organized without endless reminders and sticky notes. Learn more about Bob

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Zoho Sprints is an agile project management tool that helps Scrum teams to plan, track and always be ready for change. Learn more about Zoho Sprints
Zoho Sprints is a free online agile project management tool for Scrum teams. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, collaborate with your team on a social feed, and schedule your review and retrospective meetings from one place. Learn more about Zoho Sprints

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device.
Tools rarely celebrate the journey that teams take to tackle tasks and hit their goals, but Trello does by bringing reward and ease into the task management process. Teams can celebrate their achievements with fun and flexible features that are intuitively simple and encourage a personal touch. Teams can store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform. Learn more about Trello

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.
The Basecamp Way of working is used by thousands of teams that like to get work done without distractions and inefficiencies. Basecamp is opinionated about how work should flow, making it easy for teams to adopt and perfect for managers who want to get everyone in sync. Basecamp includes all tools that teams may need to collaborate, including file sharing, messages, chat, to-dos, and Card Table. Don't just take our word for it - see what people are saying, and give it a try with a free trial. Learn more about Basecamp

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place.
Evernote Business brings your teams work together. Create documents, collaborate on projects, and store information all in one place. Teammates can access, edit, upload, and share notes and files from any device--even if theyre offline. Cut through the noise, and quickly find the information you need with powerful search capabilities and integrations with tools you already use. Unify your workflow with Evernote Business. Learn more about Evernote Teams

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters.
Empower your users and teams to automate repeatable work their own way. Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters. A flexible interface and range of powerful capabilities help you automate both simple tasks and sophisticated processes. The result: better workflows such as streamlined content review, standardized employee onboarding, and accelerated contract approvals. Learn more about Box

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
monday.com is a customizable no-code platform built to help managers and teams organize & manage tasks & workflows more efficiently.
Improve your task management with monday.com, the customizable platform built to help managers and teams organize their work more efficiently. No-code automations eliminate repetitive tasks and reminders, integrations let you use all your favorite tools in one place, and intuitive boards and dashboards simplify assigning and tracking tasks and results. monday.com also helps team members collaborate in-context, share assets, communicate in real-time, and stay better aligned on goals. Learn more about monday.com

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
ClickUp is the world's leading task management tool with fully customizable and proprietary features that make it a must-have
With features like tasks, subtasks, Reminders, task priorities, time tracking, custom views, Goals, dependencies, and custom statuses, ClickUp has everything you need to manage tasks for any project or team! ClickUp is the perfect task management tool that brings all of your task needs into a single app and is used by 100,000+ teams in companies like Airbnb, Google, and Uber. Built for personal use and teams of all sizes and industries, ClickUp is a must-have tool for task management Learn more about ClickUp

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Task management app that allows users to share to-do lists among themselves, set reminders, and add notes.
Microsoft To Do is an app that enables users to capture, organize and share daily reminders and tasks in one place, facilitating management of work and personal life without having to switch between apps. Microsoft To Do integrates with Outlook Tasks so as to manage both in one place. Add due dates and reminders to tasks, as well as attach relevant files from OneDrive. Users can also collaborate together on shared projects through chat, comments and polls. Learn more about Microsoft To Do

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Wrike is an enterprise task management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning task management software for enterprise teams. It includes advanced security and full scalability. Project managers, product managers, and program managers can especially benefit from its one-click Gantt charts, Kanban boards, easy-to-use reporting, and automated task assignment and file sharing. Explore tailored solutions for your team, including specific industry-led templates, workflows, and features. Do the best work of your life with Wrike. Learn more about Wrike

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Todoist is the world's #1 to-do list & task manager to organise your life and work.
Todoist is the world's #1 to-do list & task manager to organise your life and work. Regain clarity and calmness by getting tasks out of your head and into Todoist, no matter where you are or what device you use. It's a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way. Learn more about Todoist

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Notion is the only task management software that connects your notes, tasks, and wiki in one tool.
Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes. Learn more about Notion

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Airtable combines an intuitive spreadsheet interface with file attachments, kanban boards, calendars, and other powerful features.
Airtable is the all-in-one collaboration platform that combines the flexibility of a spreadsheet interface with rich features like file attachments, kanban card stacks, calendars, and reporting. Learn more about Airtable

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas. The solution comes with a free companion application for Windows devices and offers deep search functionality for all notes stored in its system. Users can store and organize audio recordings that are in a searchable format as well as integrate them with other Microsoft 365 products such as Excel or Word. To save time and effort, they can also highlight their handwritten notes by using various shapes and colors on the screen of their mobile device. Learn more about Microsoft OneNote

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Resource management for agencies, studios, & firms across industries to plan projects, schedule resources, and manage their team’s time
Float is the resource management software that keeps teams of 5 to 500+ in sync. Schedule tasks quickly with a real-time view of availability, including time off and public holidays. See your team’s capacity and utilization at a glance to optimize assigned work. Connect with project management, calendar, and communication workflows via direct integrations. Keep project plans up to date with easy bulk edits. Scale up compliance with approval workflows and access permissions. Try for free (no credit card). Learn more about Float

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
The #1 online collaborative whiteboard platform for planning, tracking and visualizing projects and dependencies
Miro is #1 collaborative whiteboard platform for teams of any size, trusted by over 13 million users worldwide. Simplify your workflows, optimize your daily routines and stay focused on results tracking progress in Miro board. Make it fast to organize tasks from different channels and map them out on a digital whiteboard. Leverage powerful integrations with Jira, Asana, Monday, Trello, Airtable, and more. Get started in seconds using 250+ pre-made templates! Learn more about Miro

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Hubstaff has trusted task management and employee monitoring for remote and field teams. Invoicing, reporting, payroll, more.
Fight inefficiency and work better with task management from Hubstaff. Track time through simple desktop, web, and mobile apps, then manage tasks, reporting, and more through one dashboard. Hubstaff integrates with over 30 apps so your business can run more efficiently, including Jira, Asana, Github, Slack, and Paypal. See work happen in real-time, track location with GPS and geofences, identify roadblocks and keep moving forward. Available for Mac, Windows, Linux, iOS & Android. Learn more about Hubstaff

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
The collaborative work management leader, helping teams get the right work done with greater visibility and improved productivity.
Adobe Workfront is a collaborative work management solution that addresses the challenges of disconnected teams, siloed tools, and the relentless pace of enterprise work. Workfront provides visibility into all work in a single, scalable platform that consolidates tasks in a single, social media-inspired view. Organizations can use this platform to centralize incoming requests for prioritization, and teams can use simple inline editing capabilities to update tasks, due dates, assignees, and more. Learn more about Adobe Workfront

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Improve your team’s accountability & productivity with custom task lists for every shift. Start your free 14-day trial today!
With 7tasks, you can eliminate paper and pen lists and manage all your tasks in the same place as your scheduling tool. You'll be able to create customizable tasks list and keep a digital record of your daily checklists. With the ability to assign tasks to specific employees, roles, departments, or locations, you'll ensure everything is done right and on time, even when you're not around. Increase task completion by 37% and receive real-time notifications whenever a task is complete. Learn more about 7shifts

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
MeisterTask is a simple and secure task and project management tool that is perfect for agile project management teams of any size.
MeisterTask is a web-based task and project management tool that is perfect for agile project management. A beautifully designed interface, intuitive functionality, built-in project documentation, and seamless integration with other business tools make it a logical choice for project teams that want to get more done together. MeisterTask is a Trusted Cloud certified service and complies with strict privacy and online data security standards: GDPR in Europe and CCPA in the US. Learn more about MeisterTask

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software

Task Management Software Buyers Guide

What is task management software?

Task management is an essential component of project management that helps businesses segment a project into associated and sequential tasks. Each task is planned, distributed, scheduled, and monitored individually. Task management software helps teams work cohesively using features such as task scheduling, progress reporting, and time tracking. It helps users keep track of the time spent on each task, and helps stakeholders meet their project deadlines. Additional functions of the task management system include budget planning, email sync, to-do lists, and task reminders.

The benefits of task management software

Task management software helps businesses streamline their project lifecycle, minimize the possibilities of sudden roadblocks, and facilitate cross-team communication and collaboration, all of which save businesses time and money.

Specific benefits include:

  • Increased productivity: Task management tool lets project managers segment projects into tasks and sub-tasks. Each task can be assigned to a specific individual or team and have a unique set of goals, KPIs, and milestones. Each team member is assigned specific duties and responsibilities.
  • Optimized workflow management: Task management tool lets businesses analyze an entire project life to identify bottlenecks and time-consuming activities that need special attention. This helps managers prioritize and schedule tasks, as well as efficiently design the overall project strategy for smooth execution.

Typical features of task management software

  • Alerts/notifications: Track key milestones and notify stakeholders about new assignments, updates, errors, and accomplishments.
  • Task editing/updating: Edit and update a task based on project need or resource availability.
  • Task progress tracking: Track task progress throughout its lifecycle and monitor key performance indicators.
  • Task scheduling: Schedule and assign tasks to individuals or teams. This includes setting a start date and deadline when creating a task.
  • Task tagging: Create tags and labels for tasks and sub-tasks to organize and categorize them, add context, and collect task-related information.
  • Create sub-tasks: Split tasks into smaller, actionable sub-tasks to execute and manage tasks at a micro level.
  • Recurring task management: Create tasks and events that are repeated on a specific time and day during a week, month, or year. This prevents businesses from rescheduling redundant work.
  • Time tracking: Track collective time spent by all stakeholders on their assigned tasks.

Considerations when purchasing task management software

  • Business needs: Task management software generally offers a variety of subscription options, from basic to advanced plans. Subscription costs increase as you add features. Businesses should evaluate their key feature requirements, compare pricing plans for multiple products, and choose a product that meets both their requirements and budget.
  • Market-specific software: If your business serves a niche market such as healthcare, marketing, logistics, or construction, consider a task management system specifically designed for your dedicated market(s). These solutions help you manage and report tasks according to specific legal requirements and compliance at no additional cost. (Consult this Capterra piece about HIPAA-compliant project management solutions as an example.)
  • AI and chatbots are the next big thing: With artificial intelligence (AI) integrated into the core solution, small businesses can now automate most of their redundant workflows. Chatbots can automate crucial task management system workflows that include automatic task assignments, content promotion, status report building, and more.
  • Mobility: Although mobility in task management system has existed for quite some time, it remains a key trend. With increasing globalization and mobilization of resources, users are looking for mobile-ready task management software that lets them keep track of their assigned tasks, check schedules, monitor progress, and follow up on communication from anywhere.